Planning to Relocate Soon? Let us Help.

EBS has the expertise and resources you need for a highly successful office relocation! Be comforted that your move will be handled with professionalism and tact beginning with the pre-planning of identifying office space with a broker and beyond managing the final walkthrough and relocation of the assets, equipment and services!

Through prioritizing, time management, and communication, your timeline will be handled very aggressively.

Space Analysis and Needs Assessment

Now is the time for us to start discussing your overall vision for your upcoming relocation.  We obtain information from you that will help us to think as “one unit.” At this stage we discuss critical logistics such as: number of employees being moved, anticipated growth, filing, storage, workflow, meeting and conference room needs. Business Managers on the Move will work with you to understand your requirements and your business objectives. With feedback from your key players, we will oversee the planning, scheduling, and implementation of the entire project.

Still trying to crunch those numbers? That’s okay! It is imperative that we establish a budget during this phase; even it is only a projection. Knowing if tenant improvement allowances have been/ are being negotiated in addition to funds you plan to invest in this project sets the foundation for everything else to come. This process allows us time to begin rationing out the budget as a whole, set up initial spreadsheets and be prepared to quickly identify contractors we can utilize to help us stay on track.

Schematics and Design

Here, the vision is fine tuned and we start thinking in terms of themes, moods, and the statement you want to make throughout the new space. We’ll begin to think about furniture, accent areas, and office layout to enhance workflow and maximize your rentable square feet. Key members of your firm and ours will collaborate with the architect to obtain your ideal design.

Procurement

Based on needs you’ve communicated and our expertise, we will create specs and submit RFP’s to be distributed to vendors necessary for the office move. These RFP’s may be for office movers, office equipment, furniture, installation, or other related services.

We will also partner with your information technology department to determine local needs for telephone and data communications. At a minimum, we can simply be a resource to service providers for on-site work on your information technology team’s behalf.

A comparison of services and rates will be compiled and communicated with our recommendations prior to contracts being awarded.

Build-out and Implementation

EBS will attend on-site meetings necessary for walk-throughs with the construction manager/ superintendent, architects, broker, security, county inspector, and others that require a representative to be on-site. Quality of work from vendors, professionalism, and costs will constantly be scrutinized.

Although we understand the need for your staff to focus on the business at hand, we also know how important it is for them to be kept abreast of progress on the relocation. Knowing how important these updates are during your staff meetings, we’ll of course keep you updated in a format that’s user-friendly to relay to staff on a periodic basis. In these updates, you’ll be advised of real-time status in comparison to timeline, occasional electronic photos, status of permits and any other pertinent information you need to be made aware of.

Follow Up

You can expect us to be present in the office as this milestone unfolds!

EBS will be on-site as needed the first week of the move to ensure everything is running smoothly, be a support to staff, and work on close-out documents.

Once a punch list has been expedited and all needs have been met, expect to receive a bio of: all floor plans, copies of invoices, purchase orders, packing slips, receipts, proposals, contracts, warranties and contact information!